Infographic Courtesy of MetroFax Blog
In today’s day and time entire offices have switched primarily to electronic documents. However, there are still millions of people who print off documents on to tons of thousands of paper each year. The majority of these documents are capable of staying in the virtual world on the computer and still make it to their end state and destination.
Nowadays there is no need to print out paper work. There are hundreds of different types of computers and hand-held devices, such as tablets, smartphones, book readers, etc. All of which allow users to produce and send documents, without printing on paper. Even most big companies are going paperless and switching to electronic bills. Several companies offer incentives to switch to paperless billing. Not only will switching to paperless help the environment, but it will also help you and your company save money. So tell me why haven’t you switched to paperless yet?
The infographic above has several good examples, such as hospitals and doctors’ offices that print off paper just to be stored in a filing cabinet. Those are just two examples of businesses that could easily switch to paperless, however there is a wide variety of companies that could switch to an electronic filing cabinet.
Recently, I signed a lease on a house which was probably 15 to 20 pages long when all was said and done. The entire document included the lease, several addendums and other paper work that was necessary, which will inevitably be put in a file and thrown out when my lease is up. But this isn’t just 15 pages (especially since the first lease was incorrect). They have at least one copy for their office, one copy for me, and possibly even a copy for the home owners. That is nearly 50 pages of paper for one property. So here is my question, why couldn’t the lease be electronic, and stored in an electronic file on their computer’s or database?